Health and safety policy and policy on health and safety during Educational visits
For policy on educational visits please see below
With regard to the DfE Guidance found via link below: http://www.education.gov.uk/aboutdfe/advice/f00191759/departmental-advice-on-health-and-safety-for-schools
The Headteacher, Governors and Proprietor of New Life Christian Academy believe that the health and safety of all persons within the school is of paramount importance. It is our intention to prevent accidents and occupational ill health and where possible eliminate hazards in the workplace.
It is the intent of the Headteacher, Governors and Proprietor of the school to ensure that a safe and healthy workplace is provided and maintained for all members of the school community. This will include the provision of safe systems of work, safe equipment and a safe access and egress to the premises. We will ensure that adequate information, instruction, training and supervision are provided to ensure that staff can carry out their work safely.
The Headteacher, Governors and Proprietor will ensure that others who are affected by our activities are not subjected to risks to their health and safety. This will include staff, pupils, visitors, parents, volunteers and contractors.
These responsibilities will be achieved by, the establishment of an effective health and safety management system within the school. This will involve the implementation of arrangements for the effective planning, organisation, control, monitoring and review of preventative and protective measures. In addition the Headteacher, Governors and Proprietor will undertake to ensure compliance with government policy and guidance.
The Headteacher, Governors and Proprietor will ensure that adequate resources are identified for health and safety.
We believe that health and safety standards will be maintained only with the co-operation of all staff, pupils and visitors to the school. We expect all staff to co-operate fully with this policy. In addition we will ensure that all pupils, visitors and contractors are provided with the information they require to enable them to comply with this policy.
It is the intention of the Headteacher and Governors and Proprietor that procedures to ensure relevant health and safety issues are embedded within the curriculum at all levels, where appropriate.
The effectiveness of the policy will be regularly monitored to ensure that health and safety arrangements are being implemented and that the people named in the policy are carrying out their duties.
The policy will be reviewed annually and revised where necessary.
Named Governor for Health & Safety: Stewart McKinlay
2) Organisation Within the School
Ultimately the responsibility for all day-to-day health and safety matters rests, by definition, with the Headteacher. However the, Governors, Proprietor, and all staff and members of the school community have a responsibility towards safety with the specific lines of delegation being set out as shown below.
3) Safety Responsibilities of Groups and Individual Members
3.1) The Proprietor/Revive Church Directors
In its role as employer/controller of premises the proprietor/Directors of Revive Church will ensure, so far as is reasonably practicable, the health and safety at work of employees and others (e.g. contractors, pupils, visitors).
In order to discharge this responsibility, they will:
a) Ensure that Government legislation is complied with, and complemented by the School’s Health and Safety Policy;, that all relevant policies and procedures are kept up-to-date; and that positive arrangements are in place to ensure that all staff and pupils are aware of and comply with its contents;
b) Ensure that the policy contains rigorous and comprehensive systems for active monitoring (auditing health and safety management systems, inspections, risk assessments) and reactive monitoring (accident/incident investigation) and rectifying identified faults within the school;
c) Receive updates on the school development plan for health and safety in order to enable the Governing Body to monitor the adequacy of arrangements and take any action necessary;
d) To consider information, statistics and reports relating to health, safety and welfare matters;
e) To consider and make recommendations regarding individual health and safety issues which have not been resolved at management level.
f) Undertake full maintenance of the building, it’s cleaning, security and out of hours usage
g) Monitor ‘Out of School Hours’ use of premises
h) Ensure health and safety issues associated with major building projects are complied with;
i) Reports on health and safety matters with respect to the school buildings and grounds are prepared;
j) Ensure safety procedures are developed and adhered to for operations carried out within the school by the staff and by outside contractors under their control;
k) Keep records of hazards identified on site by staff and the remedial action taken and when;
l) When liaising with contractors, assume the duties as outlined below (staff liaising with contractors);
m) Undertake the provision and maintenance of all ‘fire’ equipment and for the preparation and review of Fire Risk Assessments;
n) Ensure that routine maintenance checks and inspections required by legislation of fixed service equipment, i.e. boilers, pressure vessels etc. are undertaken;
o) Ensure that premises safety inspections, including fire drills are undertaken at least every term, and keep records of any faults identified (if appropriate);
p) Attend to defect reports and recommendations from the Headteacher, staff, Safety Representatives and Health and Safety Co-ordinator;
q) Ensure that all portable electrical equipment is tested on an annual basis;
r) Ensure equipment, including personal protection equipment is maintained in a safe condition and that substances hazardous to health are stored in a safe place.
s) Work where necessary with the Headteacher to provide a safe environment for staff, pupils and visitors
a) Will ensure there is adequate provision both in staffing, facilities and resources to allow the school to meet both its legal and moral obligations with respect to health, safety and welfare:-
b) Will produce a thorough health and safety policy, and will monitor and review its effectiveness
c) Will work with both the Headteacher and Proprietor to ensure a healthy and safe school environment
d) Will monitor cleaning, maintenance and security of the school and ensure any issues are addressed
e) Will appoint a designated person from the Governing Body to oversee policy implementation and procedure
The Headteacher has overall responsibility for policy, organisation and arrangements throughout the school and in particular the Headteacher will:
a) Provide liaison with Inspectors and the Premises Manager with regard to safety aspects;
b) Review the Health and Safety Policy, in conjunction with the Governors and Proprietor annually and when significant changes occur within the organisation of the school;
c) Develop, introduce, maintain and review safety management procedures that affect the day to day running of the school
d) Nominate specific staff with designated safety roles, e.g. Health and Safety Co-ordinator throughout the school;
e) Ensure that injuries, diseases and dangerous occurrences, are reported to the appropriate authority, in compliance with Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR), and that incidents are monitored to identify methods of reducing accidents;
f) To ensure the necessary records are maintained relating to accidents associated with the work of the school;
g) Regularly make an annual report on health and safety matters to the Governing Body;
h) Ensure that safety procedures are developed and adhered to for operations carried out within the school, by it’s staff and by outside contractors under their control;
i) Ensure that health and safety is considered as an integral part of teaching;
j) Instigate appropriate disciplinary action where it is shown that staff have ignored or shown a disregard for health and safety matters outlined within the Staff Conduct, Disciplinary and Grievance policy or health and safety legislation;
k) Ensure that premises safety inspections, including fire drills are carried out at specified intervals, recorded and that necessary remedial action is carried out;
l) Ensure that health and safety is taken into account when considering any proposed or impending changes e.g. building works, room allocate or usage, etc;
m) Ensure that emergency procedures and fire and evacuation practices are in place within the school;
n) Have a general oversight of health and first aid matters;
o) Monitor the general safety programme;
p) Publicise safety matters;
q) Ensure all full and part-time staff receive appropriate health and safety training at induction which must include emergency arrangements (i.e. first aid, fire and accident reporting), and specific sections of the Health and Safety Policy are discussed to ensure that new members of staff are aware of their responsibilities and any restricted tasks and activities;
r) To monitor student health records prior to entry and to report/advise on illnesses that need to be brought to the attention of specific staff (e.g. epilepsy);
s) Ensure adequate numbers of staff are provided with appropriate training so that they may support the following management arrangements:
Fire and emergency evacuation.
Risk assessments, including fire, display screen equipment, manual handling, curriculum and general risk assessments.
Employed staff will assume these duties in the absence of the Headteacher and have the authority to make and implement decisions throughout the school at any level if there is:
• Immediate danger or,
• Dangerous practice or
• Breach of the law.
3.4) The School Health & Safety Co-ordinator
The School Health and Safety Co-ordinator is responsible for the co-ordination of health and safety management throughout the school.
Additionally, the Health and Safety Co-ordinator will:
a) Report, in conjunction with the Headteacher, on safety matters to the Governing Body;
b) Assist with inspections and safety audits
c) Investigate and advise on hazards and precautions
d) Help to develop and establish emergency procedures
e) Have a general oversight of health, safety and first aid matters;
f) Monitor the general safety programme on behalf of the Headteacher;
g) Make recommendations to the Headteacher or Premises manager for matters requiring immediate attention, e.g. changes to legislation or outcomes from premises safety inspections;
h) Make recommendations to the Headteacher on matters of safety policy in compliance with new and modified legislation;
i) Publicise safety matters;
j) Liaise with outside bodies concerned with safety and health
k) Monitor accidents to identify trends and introduce methods of reducing accidents.
l) Keep up to date with current legislation
3.5) Educational Visits Co-ordinator (EVC)
a) Is to be involved in educational visit management in order to ensure that the Educational Visits Policy is followed;
b) Will work with group leaders to ensure that the aims of the educational visit are achievable and in line with those of the establishment;
c) To confirm that adequate risk assessments have been carried out;
d) Will support the Headteacher in the management of and evaluation of educational visits;
e) Will confirm the leadership of the group is appropriate, this is to include accompanying staff and volunteers.
3.6) Teachers and Employed Staff
Teachers are responsible to the Headteacher for the immediate safety of the pupils in their classroom. Teachers are responsible for their own classroom and associated equipment and as such it is their responsibility to ensure that it is maintained to a high standard with respect to health and safety issues.
Additionally, each teacher will:
a) Follow safe working procedures personally;
b) Have Health and Safety in mind when planning lessons and record this on planning, taking the necessary action to remedy these to ensure a safe lesson
c) Give adequate safety information regarding the activity being undertaken prior to the activity commencing and during the activity as and when required;
d) Ensure that special working procedures, protective clothing and equipment, etc are provided and used where necessary;
e) Ensure that clear instructions and warnings are given to pupils verbally as often as necessary;
f) Ensure that the classroom and other areas are tidy and good housekeeping procedures are followed;
g) Undertake a visual inspection of equipment prior to use and ensure that portable electrical equipment is tested on an annual basis;
h) Report defects and make recommendations to their line manager where necessary;
i) Ensure all accidents, incidents and near misses within the area of responsibility are recorded in line with the school policy.
j) Ensure equipment, including personal protection equipment, is maintained in a safe condition and that any hazardous health substances are stored in a safe place
k) Attend relevant training courses to maintain awareness of current practices and legislation
l) Circulate publicity relating to safety matters to staff within their control.
m) Attend to defect reports and recommendations from the Headteacher, Safety Representative and Health and Safety Co-ordinator;
n) Conduct regular inspections of his/her area of responsibility and rectify hazards identified from those inspections;
3.7) Subject Leaders
Each subject leader is responsible for:
a) Developing policies based on Government guidance documents for their specialist areas
b) Updating colleagues within the school in any change in practice;
c) Issuing safety guidance for their curriculum area;
d) Carrying out risk assessments for their specialist areas if necessary.
3.8) Teaching Assistants and Voluntary Staff
The teaching assistant/volunteer is immediately responsible to the teacher whilst the class is in session; otherwise their line manager in the Headteacher.
Additionally, they will:
a) Follow safe working procedures personally;
b) Be familiar with the general and particular safety rules that apply to his/her area of work;
c) Ensure that the classroom and other areas of the school are tidy and good housekeeping procedures are followed;
d) Undertake a visual inspection of equipment prior to use and ensure that portable electrical equipment is tested on an annual basis;
e) Report defects to their line manager;
f) Ensure all accidents, incidents and near misses within the area of responsibility are recorded in line with the school policy.
g) Have copies of lesson plans, where applicable, and ensure they are aware of any health and safety issues for that lesson
h) Be vigilant!
3.9) First Aid Co-ordinator
The First Aid Co-ordinator is responsible for supporting health and welfare issues within the school and in particular:
a) To be responsible for attending to and monitoring student or visitor illness/injury and to refer students to their own doctor or hospital as appropriate;
b) To maintain the school medical room and equipment (delegated to a staff member)
c) To monitor student health records prior to entry and to report/advise on illnesses that need to be brought to the attention of specific staff (e.g. epilepsy);
d) To assist in the monitoring of First Aid equipment and boxes on school site;
e) To assist in the development and health promotion activities at the school;
f) Ensure adequate numbers of staff are trained in first aid procedures and to co-ordinate the work of the First Aiders;
g) To ensure the necessary records are maintained relating to accidents associated with the work of the school.
h) To follow the First Aid policy
3.10) Staff Liaising with Contractors
Staff liaising with contractors carrying out work at the school should bear in mind that they have a responsibility to take appropriate action if they observe the contractor or his employees using any working practice or item of equipment which the member of staff considers to be dangerous or potentially dangerous. Such action involves reporting the matter to the Premises Manager or Headteacher for them to rectify.
Staff must ensure that a contractor arriving at site, report to Reception and a nominated person ensures that the contractors are informed of any hazards on the school site e.g. asbestos. Approval must also, be gained by the contractor to start work. Only those staff nominated by the Headteacher to liaise with the contractors must undertake this activity.
3.11) Members of Staff Generally
Each member of staff is responsible for his or her personal safety and that of other persons in the school by the proper observation of school rules and procedures (e.g. by ensuring visitors report to the Reception Area on arrival at the school.)
Staff are reminded of the general duty imposed by the Health and Safety at Work etc. Act 1974 at Sections 7 and 8 viz.:
‘It shall be the duty of every employee while at work:
a) To take reasonable care for the health and safety of himself and other persons who may be affected by his acts or omissions at work, and,
b) As regards any duty or requirement imposed on his employer or any other person by or under any of the relevant statutory provisions, to co-operate with him so far as is necessary to enable that duty or requirement to be performed or complied with.’
‘No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety or welfare in pursuance of any of the relevant statutory provisions,’
4) Crisis Management
This guidance should be followed in the event of a serious incident. The Headteacher is the decision-making authority for the management of an incident. In the absence of the Headteacher the employed teacher assumes this role.
The Headteacher is responsible for developing procedures and practices to be used for handling emergency situations and communicating these to all employees of the organisation and to test emergency procedures on a regular basis to ensure that they are feasible and realistic and altering plans if they are found to be deficient.
The person with decision-making authority is responsible for assessing the nature, degree and likelihood of immediate threats to the organisation’s interests (personnel, facilities, information and other assets) in order to determine the vulnerability to those threats of the organisation’s personnel, facilities or assets and act accordingly.
5) General Emergency Procedures
The summoning of emergency services is via the Headteacher (or employed teacher in the absence of the Headteacher) only. They will then determine the course of action necessary. If there is immediate danger of threat to life and it is not possible to inform the Headteacher (or employed teacher in the absence of the Headteacher) then the individual person must be the decision making authority and act in the best interest of humanity to avert or minimise threat to life. Any situation that does not directly involve immediate threat to human life must be referred to the relevant decision making authority.
6) Fire Procedures (For more comprehensive guidance see the Fire and Evacuation Policy)
The signal for evacuation will be the continuous ringing of the fire bell. Always evacuate the school if the fire alarm sounds, – assume every alarm could be for a real fire. Never re-enter the building while the alarm is still sounding or before the Fire Brigade, Headteacher or Premises Manager has confirmed it is safe to do so.
On hearing the alarm, leave the room you are in and proceed to the nearest safe exit out of the building, closing the doors as exiting the room.
Everyone must walk swiftly – not run – and take no belongings with them.
When outside the building, assemble the pupils at the assembly point. Check that all pupils/visitors/volunteer helpers, etc are accounted for.
Staff must report to the Headteacher or in their absence, the Premises Manager, whether all of their pupils/visitors/volunteer helpers, etc are safely out of the building.
Must know the correct route for evacuating the class that they are teaching, and it is the responsibility of the Headteacher to define the route and inform all members of staff. They are responsible for maintaining clear access to that escape routes at all times, and for helping to maintain access to the other escape routes. Teachers will be responsible for evacuating volunteer helpers or other visitors to their classrooms in an emergency.
6.2) Lunchtime Staff
Must know the correct method for evacuating the building at lunchtime. The Headteacher, who will ensure that they are aware of procedures.
Teaching Assistants/Volunteers will check the area they are working in. The Premises Manager will arrange for any supplies of gas and/or electricity to be turned off should the need arise.
6.3) The Headteacher
Will organise practice fire evacuations as appropriate, but at least once every term. Each fire drill will be recorded in the fire log and monitored for effectiveness.
The extinguishers will be serviced and maintained as part of an annual contract. This contract will be monitored via the premises inspection. Any faults must be reported to the Headteacher for immediate remedial action. Emergency evacuation notices are displayed in all classrooms. The Headteacher will ensure that these notices are displayed in a prominent position as part of the premises inspection.
6.4) Any Pupil With Special Needs
Must be given special consideration by their class teacher as to whether or not a Personal Emergency Evacuation Plan (PEEP) is required. This will need to be devised with the Headteacher, if the class teacher or SENCO identify a particular problem.
A fire risk assessment has been completed for these premises and will be reviewed on an annual basis or when any changes occur.
7) Bomb Incident Management
Unlike fire evacuations it is difficult to define clear, mandatory guidelines that must be followed. Some decisions must be made at the time in question depending upon the actual circumstances. Generally the evacuation guidelines will be followed, where possible or guidelines given from contact with Emergency Services. The most important objective will be to evacuate the building (following the evacuation policy) and assemble at a safe distance from the building. If this is not possible alternatives will then be communicated to staff, pupils, visitors, etc by an appropriate means.
Any member of staff who receives information regarding a bomb on-site must immediately inform the Headteacher or nominated persons in their absence.
8) First Aid Procedures (For more comprehensive guidance see the First Aid Policy)
There will be at least two staff that have current first aid training, with the aim that there should be one qualified person on site at any one time.
The named First Aiders for the school are listed in Appendix A at the end of this document and also published in school on the notice board in the entrance.
First Aid boxes are kept in the First Aid area. The First Aid Co-ordinator provides First Aid support and maintains a central supply of First Aid materials to supplement First Aid boxes. Parents will be expected to inform the school if their child has an allergy/medical condition and a list of any such children will be kept and displayed.
All injuries, which require First Aid attention, should be recorded in the Accident Report Book.
There will be a minor injuries form and “bump notes” located in First Aid folder to be completed by the person administering First Aid. In case of doubt as to whether or not a child’s parent should be immediately alerted, contact the Headteacher of nominated person in their absence. Err on the side of caution. In the event of an accident, if the parents (and their nominated contacts) are unavailable, we may consider it wise to send a pupil to hospital. In these cases a member of staff will accompany the pupil.
A summary of the arrangements for First Aid is also included in the parent handbook (see sections on First Aid, Health and Medical Issues).
9) Accident Recording and Reporting
In the event of an accident the following procedure must be followed:
Render any equipment inoperative.
If the injury is of a minor nature, ensure follow-up treatment is carried out, by reporting to the qualified First Aider.
If the injury is of a major nature then an ambulance should be summoned immediately without undue delay attempting to contact Parents/Carers/Guardians.
If the injured is mobile then he/she should be taken for emergency treatment to the Hospital. The Headteacher is responsible for arranging for a member of staff to transport the student/staff to hospital.
The member of staff taking the injured person should:
Stay with the injured person and return with them; or
Stay with the injured person until the Parents/Carers/Guardians. arrives at the hospital and return to school.
All staff must report any accident that requires First Aid attention involving themselves, visitors or volunteer helpers by recording the details in the Accident Report Book.
Any near misses that relates to health and safety must also be reported in this way.
The Health and Safety Co-ordinator will ensure that these forms are forwarded to the relevant persons. As the school is obliged to report certain categories of injury or dangerous occurrence to the Health and Safety Executive (HSE) it is important that the Headteacher is notified at the earliest opportunity of accidents or incidents that are of a serious nature to determine if the HSE should be informed.
All serious accidents or those that involve health and safety matters will be investigated to prevent re-occurrence. The Health and Safety Co-ordinator will monitor the accidents to identify trends. The Health and Safety Governor will also receive information on accidents.
10) Health Issues
In an effort to reduce the risk to health from passive smoking there is a No Smoking Policy that operates on the school premises during school hours (8am-5pm).
10.2) Alcohol and Drug Abuse
Staff attending work whilst under the influence of alcohol or drugs creates an unprofessional image of the school and increases the risk of accidents both to themselves and to colleagues. To minimise the probability of accidents, staff whose judgment is impaired in this way will be immediately excluded from work and will be subject to disciplinary procedures.
If staff are feeling depressed or anxious about either work or a personal situation, alcohol or unprescribed drugs will not provide a long term solution. The school office can provide details of help available, or visiting the doctor is advised.
Some drugs prescribed for medical reasons are likely to impair judgment and lower concentration. If staff feel that they are affected when on medication they must inform the Headteacher so that additional arrangements may be made to safeguard themselves and others, while at work. The Headteacher may deem that staff taking prescribed drugs, are unfit for work and exclude them from the premises until the situation is resolved or alternative arrangements are in place.
The Health and Safety Executive define stress “the adverse reaction people have to excessive pressures or other types of demands placed on them.” This distinguishes stress from the pressures or challenges that provide the motivation for everyday living. Being under pressure can often improve performance but when demands and pressures become excessive they can lead to stress.
People respond to pressure in different and individual ways. Much will depend on an employee’s personality, experience, motivation and the support available from managers, colleagues, family and friends. Difficulties faced outside of work can also have an impact on someone’s ability to cope or function well at work.
If stress is intense and sustained it can lead to mental and physical ill health and contributes to employee ill health and sickness absence. It is important that all staff are aware of the factors that can give rise to stress (stressors) so that where possible their causes can be foreseen and appropriately managed before damage/harm is done. The Headteacher will liaise with staff in identifying the individual stressors and, where practicable, steps will be taken to minimise/eliminate these stressors.
Workloads and stressors will be monitored on an on-going basis as part of CPD reviews.
10.4) Expectant Mothers (for more comprehensive see the Maternity policy)
Pregnancy should not be equated with ill health. It should be regarded as part of everyday life and its health and safety implications can be adequately addressed by normal health and safety management procedures.
Many women work while they are pregnant and many return to work while they are still breast feeding. Some hazards in the work place may affect the health and safety of new and expectant mothers and of their children. The Maternity Policy sets out the known risks to new and expectant mothers and gives advice on what needs to be done to comply with the law.
Procedures for New/Expectant Mothers:
* Staff (employed and volunteers) are required to inform the Headteacher as soon as possible and in writing when pregnancy has been confirmed.
* The Headteacher will undertake a risk assessment of the employee work activity to ensure no risk to the health of the employee or the unborn child. Copies of the Risk Assessment will be kept and will be reviewed if circumstances surrounding the pregnancy alter in any way.
* The Health and Safety Co-ordinator is available to give advice at any stage of the process, but the general principles of common risk assessment will apply.
11) Risk Assessments and Guidance Notes/ School Codes of Practice
Specific risk assessments are required for activities involving fire and the use of display screen equipment while more general risk assessments must be completed for those activities where specific assessments have not been carried out.
Although risk assessments relating to most activities of the school will have been or will be completed on your behalf, all staff have a responsibility to make themselves familiar with both the general and the specific risk assessments relating to their area of work. The Headteacher holds copies of these assessments
The following will complete risk assessments for the areas highlighted below:
Areas of Assessment Responsible Person
Premises, including Fire Proprietor
Off-site Visits Group Leader
Individual/specific Headteacher/other relevant persons
Areas of work or activities that are deemed to be more hazardous are likely to have detailed, documented arrangements to minimise the associated risks. It is the responsibility of staff to make the Headteacher aware of the contents of those relating to their area of work.
The published guidance on Off-site Activities and Educational Visits details clear procedures to be followed when planning and arranging a visit. (See policy on Educational Visits)
12) Work Specific Hazards
Schools are not generally considered as dangerous places to work in, but they can still create risk of injury or to health. The hazards relevant to this school are detailed below along with the safe procedures put in place to manage the risks.
12.1) Display Screen Equipment (DSE)
All staff that use PCs or laptops for the majority of the school day must complete the DSE Self Assessment Checklist to be returned to the Health and Safety Co-ordinator.
They will then monitor this and rectify and problems. Staff who would be considered as DSE ‘users’ are listed in Appendix A. DSE ‘users’ are entitled, if they wish to an eyesight test, particularly if they are experiencing visual difficulties associated with the use of DSE, and if they request it.
The school will reimburse the optician’s fee for the eyesight test. Confirmation of attendance at the appointment and a valid receipt must be given along with relevant feedback to enable the school to alter working practice where necessary.
If the optician confirms that a user requires new visual correction specifically for work with DSE, the school will pay a contribution towards the cost. It should be noted that some users who already wear glasses may or may not need special glasses for display screen work.
12.2) Electrical Equipment
All staff are responsible for ensuring that they use and handle electrical equipment sensibly and safely. Any pupil or volunteer who handles electrical appliances does so under the supervision of the member of staff who so directs them.
All electrical equipment is checked annually under the terms of the maintenance contract. The Proprietor is responsible for maintaining accurate records and ensuring that all equipment in current use is checked and for making arrangements for the equipment to be accessible.
If there is any doubt about the safety of the equipment it will not be used. Any potential hazards will be reported to the Health and Safety Co-ordinator immediately.
The Headteacher must be aware of, and approve the use of any electrical item being brought into schools by a member of staff, volunteer or a pupil.
The Headteacher must be aware of and approve the arrangements for temporary electrical extensions required for drama productions, Christmas decorations etc.
12.3) Machinery and Equipment
The small hand tools available are to be used under strict guidance and close supervision of teacher or teaching assistant, when used by pupils. Such equipment – even simple items such as scissors – must be put away before a wet playtime where there is a chance that an accident might occur due to a lower level of supervision. Permission must be sought from the adult in charge for use of such items (e.g. scissors).
12.4) Moving and Handling
All equipment must be moved safely. Only designated adults, will move large pieces of equipment. Pupils may move Light PE equipment but they must be given clear instruction in the correct way to lift and handles items. There must always be at least two pupils per piece of equipment or mat. Close supervision is appropriate at all times.
If staff are apprehensive about their capability to move goods, equipment or furniture, they must ask for advice before undertaking the activity.
Where lifting equipment is provided, staff must be aware of procedures for moving and handling before they undertake this activity.
The risk of injury within the workplace is most likely to be caused by the more mundane hazards as a result of poor housekeeping. Trailing cables, objects left on floors, traffic routes blocked within the classroom, can cause trips and falls. It is the responsibility of the teacher to ensure that their classroom has clear traffic routes and that exit routes are kept clear. The member of staff that opens the building will undertake an inspection whilst opening the school each morning to ensure that communal areas are free from trip hazards, etc. If possible any hazards should rectified by that person immediately. If this is not possible these hazards, obstructions, defects or maintenance requirements will be reported to the Health and Safety Co-ordinator or Headteacher as soon as is practicably possible and before pupils enter the building. It is the duty of all staff to be vigilant and aware of possible hazards and address issues immediately if possible. If any spillages occur, these should be dealt with immediately.
The school will be cleaned as organised by the Proprietor, which will include disposal of waste, and will be monitored by the Headteacher.
12.6) Violence At Work
All staff must report to the Headteacher any incident of aggression or violence (or near misses) directed at them from any source. All incidents of violence will be reported in the Accident Report Book.
12.7) Off-Site Visits (see also Educational Visits Policy)
The school has a separate policy on Off-site visits. Staff must ensure that prior to planning or accompanying an off-site visit, that they are aware of the school policy and government guidance on Off-site Visits.
12.8) Hazardous Substances
The Premises Manager will keep an inventory of all hazardous substances on site and kept this up to date.
Inspections will take place to:
• Identify all substances used
• Assess the level of risk to health
• Eliminate the use of substances or substitute a safer alternative
• Introduce and monitor control measures to prevent risk
12.9) Noise at Work
All members of staff need to be aware of “nuisance noise” and respect the needs of others in the school. Common sense and courtesy by all members of staff, pupils and visitors to the school will prevent problems arising.
Any member of staff, or visitor detecting a potential problem will report immediately to the Headteacher.
12.10) Lettings/Use Out of School Hours
If the school is used outside of school hours, the Proprietor will ensure that the premises are used and left in a safe manner and deal with any issues that arise.
13) Administration of Medicines (for more comprehensive guidance see the First Aid Policy)
Only qualified First Aiders will administer medicines and keep a record that they have been given. We must stress that pupils should not be at school if they are unwell and if at all possible, pupils should receive their medication at home.
For all medicines to be administered parents must complete a consent form. Each time there is a variation in the pattern of dosage a new form should be completed. A new form should be completed for each medicine to be administered.
The smallest practicable dose should be brought into school in individual original containers, which should be clearly labeled with the pupil’s name and dosage instructions. Pupils should never carry medicine to and from school and medicines should be handed to the office or to the First Aider by the parent on arrival at school.
Pupils will be able to keep Inhalers for asthma available for immediate use. Parents must still fill out a consent form for the school’s records.
14) Training and Information (see also the Continuing Professional Development Policy)
The Headteacher will undertake an analysis of training needs, as part of the Health and Safety Inspection, to identify the mandatory health and safety training required for each member of staff and this will be reviewed annually. Any training required may form part of the staff’s CPD (see CPD Policy).
All members of staff will receive a health and safety induction when they commence employment with the school and the induction will include specific elements of this Health & Safety Policy being brought to their attention. A volunteer will receive a specific induction relevant to the activities they are undertaking in school.
The Headteacher will:
• Inform staff of any changes in the policy;
• Assess the training requirements of the staff and integrate those needs onto the school development plan to inform governors;
• Assess the training needs of new members of staff.
Every member of staff will be made aware of this Health and Safety Policy. If any member of staff feels the need for training they must alert the Headteacher.
15) Monitoring Health and Safety
The Headteacher in conjunction with the school Governors must monitor health and safety standards by the following:
• Headteacher will include health and safety as part of the agenda of their regular meetings;
• The Governors’ agenda and Headteacher’s Report to the Governors will both have health and safety as a standard item annually.
To maintain and improve standards throughout the school safety inspections will take place regularly, and records kept. Professional persons or organisations, nominated by the Proprietor, will inspect the school. Feedback from these inspections or any undertaken by other bodies e.g. Fire Service, will form part of the School Development Plan where any issues will be addressed.
The Headteacher, Governors and Proprietor must accept the responsibility for health and safety of visitors to the school, including contractors. All visitors to the school will be asked to sign in at the school office and sign out when they leave. Each class teacher will accept responsibility for specific volunteers or visitors including checking that they are aware of emergency procedures and supervising their evacuation in case of an emergency.
The Headteacher will ensure that all staff and volunteers have the necessary safety information.
17) Trade Union Safety Representatives
Trade Unions can appoint Safety Representatives who are legally entitled to inspect premises, investigate accidents and undertake safety training. The Trade Union Safety Representative will consult the Headteacher on any relevant health and safety matters.
18) Policy Evaluation and Review
The school acknowledges that the Health and Safety Policy is a working document that includes details of policy and procedures relating to health and safety issues. This document must be read in conjunction with other relevant policies and procedures.
The school will constantly monitor, evaluate and update the Policy as appropriate and will undertake a formal review on an annual basis (unless recent legislation dictates otherwise), seeking endorsement from the Governing Body.
List of Useful Contacts in School
Health and Safety Coordinator:
Mrs Joanne Bickerton (Headteacher)
Designated Health and Safety Governor:
Mr Stewart McKinlay
Educational Visits Coordinator:
Mrs Joanne Bickerton (Headteacher)
Subject Leaders/Areas of Responsibility: (temporarily until permanent staff are recruited
Physical: Miss Naomi Correra/ Mrs Joanne Bickerton
Technological: Miss Elisha Roberts
Scientific: Miss Elisha Roberts
Linguistic: Mrs Joanne Bickerton
Mathematical: Miss Elisha Roberts
Human and Social: Mrs Nichola Seager
Aesthetic and Creative: Mrs Nichola Seager
Spiritual, Moral, Social and Cultural: Mrs Nichola Seager/Joanne Bickerton
First Aid Co-ordinator
Mrs J Bickerton (Headteacher)
Mrs Joanne Bickerton – Headteacher (FAW)
Mrs Nichola Seager – Class Teacher/Supervisor (Paediatric First Aid)
Miss Naomi Correra – Support Staff (Paediatric First Aid)
List of Display Screen Equipment ‘Users’:
Mrs Joanne Bickerton (Headteacher)
Nominated Admin Staff (none at present)
Well planned and executed educational visits provide pupils at New Life Christian Academy with valuable experiences which enhance their learning at school. Providing a variety of ‘real-life’ opportunities for our children enables them to achieve a fuller understanding of the world around them through direct experience. Educational visits are an essential element of good practice in a school. This document follows the advice found via link http://www.education.gov.uk/aboutdfe/advice/f00191759/departmental-advice-on-health-and-safety-for-schools
The organisation of an educational visit is crucial to its success. With rigorous organisation and control, a visit should provide a rich, learning experience for the pupils. The following guidelines support the planning and implementation of educational visits organised at New Life Christian Academy.
The Headteacher is the named Educational Visits Co-ordinator (EVC).
Staff wishing to plan and undertake a visit (prospective visit leaders) should apply verbally to the Head Teacher for permission to plan the visit. Once granted they should submit the details on the form ‘Application for the Approval of an Educational Visit’, to the Headteacher and receive permission to undertake the visit.
Permission will be granted when all the requirements have been considered, the visit can be accommodated within the school timetable and the ethos of the visit is one with which the school wishes to be associated.
When the visit involves additional or high risk activities, foreign travel or is a residential visit then details of the visit will also be sent to the Governing Body by the Headteacher for approval that all the procedures have been satisfactorily completed. A ‘Confirmation from the Head teacher’ form will then be issued.
Where activities involve swimming the forms ‘Swimming pool checklist’ and/or ‘Consent form for activities where being able to swim is essential’ must be completed.
Once permission has been received the visit leader can complete the planning organisation and bookings for the visit. When all details are complete they must be submitted for final approval. This should be a minimum of 7 days before the visit.
Regularly repeated visits may receive block annual approval subject to parents/carers being made aware of every visit.
Following each visit the leader will undertake a review by completing the form ‘Evaluating an educational visit’. Any incidents or accidents will be reported in accordance with the reporting requirements. Leaders of visits that have involved considerable time or financial resources, such as residential visits, will produce a short report evaluating the travel and transport, facilities, quality of any providers and the success and value of the visit and submit this to the Head teacher.
All school staff will be made aware of the requirements of this policy and any changes that are made when the policy is reviewed.
3) Head Teacher’s Responsibility
It is the responsibility of the Head teacher to ensure that:
• they have appointed a suitable group leader;
• all necessary actions have been completed before the visit begins. (This applies even when the Head is not going on the visit);
• the risk assessment is complete and that it is safe to make the visit;
• training needs have been met;
• the group leader has relevant skills, qualifications and experience if acting as an instructor, and knows the location of the activity;
• all supervisors on the visit are appropriate people to supervise children and have appropriate clearance;
• the governing body has approved the visit if necessary;
• parents/carers have signed consent forms;
• arrangements have been made for all the medical needs and special educational needs of all the children;
• the mode of travel is appropriate;
• travel times out and back are known;
• there is adequate and relevant insurance cover;
• they have the address and phone number of the visit’s venue and have a contact name;
• that they have the names of all the adults and pupils in the travelling group, and the contact details of parents/carers and the staff’s and volunteers’ next of kin.
• where a trip is out of school hours someone is available to be contacted to deal with any emergencies
4) Group Leader
One teacher, the group leader, is responsible overall for the supervision and conduct of the visit, and should have been appointed by the Head teacher.
The Group Leader should:
• appoint someone who is able to take over in the event of an emergency and the group leader becomes unable to lead the group;
• be able to control and lead pupils of the relevant age range;
• be suitable qualified if instructing an activity and implement good practice for that activity if not;
• undertake and complete the planning and preparation of the visit including the briefing of group members and parents/carers;
• complete the form ‘Emergency contact details’ and leave it with the Headteacher
• undertake and complete a comprehensive risk assessment; (Forms – ‘Steps to assessing risks’ and ‘Risk assessment action plan’)
• ensure that parents/carers are given information about the purpose and details of the visit and are invited to any briefing sessions for longer visits. (Form – ‘Parental consent for a school visit’)
• tell parents/carers how they can help prepare their child for the visit by, for example, reinforcing the visit’s code of conduct
• have regard to the health and safety of the group at all times;
• know all the pupils proposed for the visit to assess their suitability;
• observe the guidance set out for teachers and other adults below;
• ensure that pupils understand their responsibilities (see responsibilities of pupils below).
• Review the success of the visit and record any accidents or incidents in accordance with the reporting requirements.
5) Other Teachers and Adults Involved in a Visit
Teachers on school-led visits act as employees of the school. They will therefore be acting in the course of their normal employment during their normal hours. They will be acting under an agreement with their Head Teacher and Governors if some of their time on the visit falls outside normal hours.
Teacher and other adults on the visit must:
• do their best to ensure the health and safety of everyone in the group;
• care for each individual pupil as any reasonable parent would;
• follow the instructions of the leader and help with control and discipline. Non-teachers should generally not have sole charge of pupils except where risks to health and safety are minimal;
• consider stopping the visit or the activity if they think the risk to the health or safety of the pupils in their charge is unacceptable.
• act in accordance with school rules and procedures and be ambassadors for the school
6) Responsibilities of Pupils
The group leader should make it clear to pupils that they must:
• not take unnecessary risks;
• follow the instructions of the leader and other adults;
• dress and behave sensibly and responsibly; to be ambassadors for the school
• look out for anything that might hurt or threaten anyone in the group and tell the group leader about it;
• should not undertake any task that they fear or that they think will be dangerous.
Pupils must also be informed:
• what to do if approached by a stranger;
• what to do if separated from the group
• emergency procedures
• rendezvous procedures.
(See form – ‘Checklist for pupils’)
Any pupils whose behaviour may be considered to be a danger to themselves or to the group may be stopped from going on the visit. The curricular aims of the visit for these pupils should be fulfilled in other ways.
7) Pupils with Special Educational and Medical Needs
The Head Teacher will not exclude pupils with special educational or medical needs from school visits. Every effort should be made to accommodate them whilst maintaining the safety of everyone on the visit. Special attention should be given to appropriate supervision ratios and additional safety measures may need to be addressed at the planning stage.
8) Parents and Carers
The group leader should ensure that parents/carers are given information about the purpose and details of the visit and are invited to any briefing sessions for longer visits. The group leader should also tell parents/carers how they can help prepare their child for the visit by, for example, reinforcing the visit’s code of conduct. Special arrangements may be necessary for parents/carers for whom English is a second language;
• provide the group leader with emergency contact number(s);
• sign the consent form;
• give the group leader relevant information about their child’s health which might be relevant to the visit.
9) Risk Assessment
A risk assessment should be completed by the group leader before the visit, and should be approved by the Head Teacher. Where reasonably possible the risk assessment should involve a prior visit to the location of the activity. The risk assessment need not be complex, but should be comprehensive enough to include
an assessment of the health and safety precautions taken by third parties (e.g., coach companies, field centres) on which the trip is dependant. It should be based on the following considerations:
• What are the hazards?
• Who might be affected by them?
• What safety measures need to be in place to reduce risks to an acceptable level?
• Can the group leader put the safety measures in place?
• What steps will be taken in an emergency?
• What is the acceptable ratio of adults to children for this visit?
10) Transport Legislation
Transport must be hired from reputable companies. The driver is
responsible for the vehicle during the visit. All minibuses and coaches carrying pupils must be fitted with a seat belt for each child. All pupils must be told to wear their seat belts (and be checked that they are) by the group leader at the start of each part of the journey.
Pupils using transport on a visit should be made aware of basic safety rules including:
• arrive on time and wait, safely, for the transport;
• do not rush towards the transport when it arrives;
• wear your seatbelt and stay seated while travelling on transport;
• make sure your bags do not block aisles on the transport
• never attempt to get on or off the moving transport;
• never throw things out of the transport vehicle’s windows;
• never get off a vehicle held up by traffic lights or in traffic;
• never run about while transport is moving or pass someone on steps or stairs;
• never kneel or stand on seats or otherwise impede the driver’s vision
• never distract or disturb the driver;
• stay clear of automatic doors / manual doors after boarding or leaving the transport;
• after leaving the vehicle, always wait for it to move off before crossing the road;
• if you have to cross roads to get to the transport always use the Green Cross Code
• if you feel unwell while travelling, tell a teacher or the person who is otherwise responsible for the group.
11) Insurance Cover
Insurance cover must be in place before a visit can proceed.
12) Emergency Procedures
Reactions to any emergency will depend on the scale and type of situation. If an accident happens the priorities of the group leader are to:
• Establish the nature and extent of the accident as quickly as possible.
• Ensure that the entire group are safe and looked after, evacuating to a place of safety if necessary.
• Establish the names of any casualties and get immediate medical attention for them.
• Ensure that a teacher accompanies casualties to hospital and that the rest of the group are adequately supervised at all times and kept together.
• Inform the police if necessary.
• Inform the school and anyone else who needs to know. The Headteacher will normally be responsible for making first contact with parents/carers and insurers but the group leader may need to be informed of relevant telephone numbers for future calls.
• Write down all relevant facts and witness details and preserve any vital evidence.
• Keep a written account of all events, times and contacts during and after the incident.
• Complete an accident report form as soon as possible.
• Ensure no-one in the group speaks to the media and no names are given to the media.
• Ensure no-one discusses legal liability with other parties.
This policy will be reviewed within a two-year period, unless a change of legislation requires an earlier review.
This policy has links to the following school policies and procedures:
• Child Protection (Safeguarding Policy).
See Appendix for copies of relevant forms